At Quantoom Biosciences, we are on a mission to remove the barriers to making mRNA-based vaccines and therapeutics, at every stage from sequence up to mass production. We give our partners greater access to drug development and production autonomy through technical and business model innovation.
You will join an interdisciplinary team of passionate scientists, engineers, clinicians and corporate profiles committed to solving some of the biggest RNA production challenges facing vaccines and therapeutics. Quantoom Biosciences is headquartered in Nivelles (Belgium).
Every person will have the opportunity to contribute to our mission and be impactful. Apply and be part of this great adventure! “
We just have released a position as “Executive Assistant & Corporate Governance Officer ”
MISSION:
We are a fast-growing biotech start-up operating in an innovative and highly regulated environment. To support our executive leadership and strengthen our governance framework, we are seeking a Executive Assistant & Corporate Governance Officer.
This hybrid role combines corporate governance, compliance, and board support with high-level executive assistance, requiring a hands-on, adaptable, and trustworthy professional comfortable in a biotech start-up setting.
RESPONSIBILITIES:
Executive & Personal Assistant to the CEO/SLT
- Provide comprehensive executive support to the CEO and members of the Senior leadership team.
- Manage complex calendars, travel arrangements, investor meetings, conference participation,….
- Prepare presentations, briefing notes, reports, and correspondence for board meetings, investors, and strategic partners.
- Act as a trusted gatekeeper and point of contact between the CEO/SLT and internal/external stakeholders.
- Handle confidential, sensitive, and strategic information with discretion.
- Support ad-hoc strategic and operational projects in a fast-paced start-up environment.
Corporate Governance, Legal & Compliance
- Support the establishment and maintenance of corporate governance structures suitable for a scaling biotech start-up.
- Coordinate Board of Directors and Committees meetings, including agenda preparation, board packs, minutes, and follow-up actions.
- Maintain corporate records, cap table documentation, and statutory registers.
- Monitor corporate, regulatory, and investor-related deadlines and obligations.
- Liaise with external legal counsel, auditors, investors, and regulatory advisors.
- Assist in drafting and maintaining corporate policies, internal procedures, resolutions, and shareholder documentation.
- Support governance aspects related to fundraising rounds, strategic partnerships, and corporate transactions.
REQUIREMENTS – QUALIFICATIONS
- Bachelor degree in Business Administration, or P.A. by experience or Paralegal degree or related.
- 3-6 years experience as executive assistant roles,
- 1-2 years of experience in corporate governance, legal, compliance, preferably in a start-up, biotech, or life sciences environment.
- Solid understanding of corporate governance fundamentals and board processes.
- Strong organizational skills with the ability to manage multiple priorities and changing demands.
- Excellent written and verbal communication skills in English and French.
- High level of integrity, discretion, and professionalism.
- Hands-on mindset, adaptable, and comfortable with ambiguity.
- Start-up mindset and entrepreneurial spirit
- Attention to detail and strong execution skills
- Ability to interact with founders, scientists, investors, and external advisors
- Strong sense of ownership and accountability
- Excellent time management and prioritization skills
- Proficiency with IT tools.
OUR OFFER
- A key role at the intersection of strategy, governance, and executive leadership.
- Direct exposure to founders, board members, and investors.
- The opportunity to grow with the company and expand responsibilities.
- A collaborative, innovative, and mission-driven environment within the biotech sector
- Competitive compensation package